Alex Blum

In this article, we show you what you should consider before setting up a helpdesk and how you can optimize your support to meet the exact needs of your organization. Get started with the 5 steps to the perfect helpdesk!

An issue tracking system is a software application that collects all your internal or external support requests. Learn how a helpdesk can increase your efficiency and user satisfaction.

With our issue tracking system, we focus on maximum user-friendliness for agents to make their work a little more efficient every day. This is ensured by several powerful features, which we can’t wait to introduce to you here.

The larger teams and organizations become, the greater the demand for clearly structured communication processes - both internally and externally. Here you can learn about the advantages of working with shared access to communication channels such as email and how you can implement them yourself.

Open-source options are increasingly positioning themselves as alternatives to the market-leading closed software. It's obvious: the focus is on transparency and sustainability. If you're not convinced or curious to learn more, we've got something for you: we have compiled five articles after which your heart will also beat for the Open Source idea!

It's almost impossible to work from home and not face distractions and procrastination. But there are methods and tips to help you concentrate better and work more productively. We'll show you how to beat procrastination bit by bit - and how to get through the day in a more structured way.

Organizing seminars while working from home has been the new normal for a few months now. But how can the perfect workshop be planned and brought to the screens of interested participants? We've collected the most important steps for you and show you how your webinar is guaranteed to succeed. Time to get started!

The pandemic has made one thing clear: now that online classes are the new normal, schools need to think differently. This extends to public authorities, who also need to face the fact that now (more than ever), it's time to digitize! In this post, we take a look at how a ticket system helps with this, find out why it all comes down to the mindset, and share some success stories that will inspire you.

The future is now! Digitization and modern progress are ensuring that dusty corporate structures are becoming an increasingly unpopular model. Those who don't keep up will remain at a standstill in the long term and will be overtaken by adaptable companies. With courage, perseverance, and the "Loop Approach" principle, you can cleverly avoid this trap.

From acquisition to retention: The topic of customer loyalty is an important component in the areas of Marketing, Account Management, and Support. Placing advertisements has long since ceased to be enough to maintain a valuable customer pool. Instead, businesses convince by offering a genuine added value, which will increase customer loyalty.

It catches you by surprise, arrives with full force, and causes quite a frenzy: If a so-called "shitstorm" arrives, press officers and company spokespersons need to be prepared. Good crisis communication can help prevent further damage, so having a plan at hand is recommended for when disaster strikes.

As your business grows, customer requests and demands increase. To meet the growing expectations, you need a strong Support team that is fully dedicated to your customers' wishes and problems. We tell you what to look for when setting up your dream team and which skills are urgently needed.

A growing community of entrepreneurs swears by the maximum openness of organizations, business processes, current challenges, and success metrics. We had a look at why it can be worth sharing all these "company secrets" with the world. And who knows, maybe for it's something for you, too?

In recent months the advantages of the home office have been proven in many companies - more or less voluntarily. Nevertheless, there are still doubts that the knowledge level between individual team members is no longer synchronized as a result of the free space created. Our five tips show how it still works!

As a support agent, you have your hands full helping your customers. It's about time someone gives you a hand! With Zammad, you work through all requests in an organized and strategic way. Here we'll introduce you to the tool and its navigation elements, and explain how they can help you in your daily work.

Prioritizing tasks and working through them works wonderfully in theory. The reality, however, looks much different. Distractions lurk everywhere, squeezing between the will to work productively and the actual goal. That's why we're presenting five proven time management methods that are guaranteed to keep you on track!

A high level of customer service is permanently expected by customers. Companies with small teams must meet the same standards as those expected of well-known corporations. With these factors, you focus on quality instead of quantity and fulfill your customers' wishes despite a small number of staff.

Customer communication is a fine line between helpfulness and nerves of steel. Agents who want to persist in their interactions with customers need to switch constantly between conversations and never lose the thread. We have identified the five most important, timeless support skills that you can already ask your new employees during the interview – including relevant questions.

In this guide, you will learn the great benefits of making your organization sustainable and carbon neutral by the end of 2022. By focusing on the conservation and regeneration of natural systems and your limited resources, you will unlock the potential for creativity, innovation, reputation, and even growth.

A ticket system is your shortcut to better productivity in your day-to-day customer operations. Read on for five inspiring examples of real-world use by our customers - from switching to Zammad, to the immediate benefits from help desk deployment, to extending it to the entire organization.

The market economy is peaking right now! The labour market is booming and there is a desperate search for new skilled employees in all sectors. But on-site presence is by now not a common hiring criterion anymore. In addition to permanent positions, remote colleagues, who are supposed to be an integral part of the team despite the distance, are part of modern corporate structures.

Sustainable working requires new structures and a conscious rethinking in companies. From paperless offices to reduced energy consumption, the assignment of a Sustainability Manager ensures sustainable goals in the long run. Read all about the new job profile here.

A knowledge base is the first step for your team in search of answers. The wiki-style knowledge base helps ensure transfer between colleagues, newcomers, or customers (and guarantees a productive workflow). We'll show you what's important when it comes to maintaining and structuring your knowledge base.

New Work has become an established term in the modern working world. It means turning away from dusty routines and opening up to flexible working models. But despite all the euphoria about the change in the world of work, the new terms often still cause frowns among colleagues. Let's clear things up!

To kick off the new year, we want to present how we contribute to sustainable business and maybe also inspire more companies to do so.

Anyone who wants to make progress with their digital business relies on collecting and analyzing user data. However, the focus should always be on the quality of the data basis - and less on the quantity. With our four-step guide, you can sharpen your understanding of relevant information and effectively implement data economy.

Sitting for long periods, the wrong posture in front of the computer or a lack of movement: Many employees suffer from physical complaints based on an incorrect sitting position or poor equipment. To bring up long-term improvements, these five things should definitely not be missing in an ergonomic workplace.

Sustainability plays an important role in everyday work across all industries. Whether it's customer-focused services or global production, your business should always present itself as ecologically and environmentally aware. With a CO₂-neutral organization, you set the course for a greener economy that takes climate change into account.

With the hype and strong media presence of the ChatGPT software, new opportunities for the use of AI in support and customer service have opened up seemingly overnight. Whether it's fast and automated help or improved customer experiences: Smart searches and chatbots are no longer dreams of the future. We give you an overview of the development.

The perfect working environment is positive and encourages success. It's a desire that doesn't always become reality. Instead, noisy open-plan offices, performance pressure, and negative vibes quickly cause burnout symptoms. These 6 tips work against this and help to gain more motivation for daily work.

With these ten sustainability podcasts for conscious and green business and management, your ideas and workflows will get input worth listening to, maturing them into impactful projects and business models. Get inspired on your way to work or while exercising and build your business of tomorrow today.

Show what your knowledge base has to offer! In order to make the valuable content of your knowledge base accessible to every user through easy access via a search engine, it is essential to optimize it. Our five SEO tips help improve, structure, and create added value so that your knowledge pool shows up at the top of the rankings.

Data theft and hacking are increasingly part of our digital everyday life. In order to secure information and protect our nerves, precautions and security measures must be taken when working with tools such as the helpdesk. We explain the essential basics and additional steps to ensure the security of your data within the company.

The world of work has undergone significant changes over the past three years. Flexible working and mobile office workplaces are part of the new work culture. This also includes hybrid work, a mix of home office and presence time in the office. If you want to avoid either/or models, this option offers the best alternative for productive employees. These six tips will help you introduce and implement them successfully.

Being environmentally conscious has become a big matter for companies. However, there is often more marketing behind customer promises ranging from sustainable products to green office routines than verifiable facts. These tips will help you get green marketing right and avoid greenwashing.

Criticism, rejection, anger: customer support employees have to endure negative feedback every day. It is not always easy to find the right and empathetic words. However, professionals should avoid unnecessary phrases and empty clichés. We show you how to keep customers calm on the phone or in a chat, and how to listen actively and respond emphatically.

Working digitally has become the basis in companies. The theory sounds self-evident, but practice proves to be a challenge. What tools must employers provide to their employees to enable flexible project implementation? And what do talents value? We provide you with an overview of essential software for a modern workday.

Social Engineering refers to the process of obtaining confidential information through deception. Unfortunately, no firewall can protect you from such manipulation attempts by people! However, there are common patterns that attackers often rely on. Protect your organization by recognizing and preventing these early on.

Those who make clear agreements reach their goals faster. With SLAs - Service Level Agreements - you define objectives, milestones, or outcomes within specific time slots that ensure effective work. Although SLAs are primarily established with external service providers, internal implementation also offers many advantages.

In community forums, knowledge is exchanged, discussions are held, and questions are asked. These forums provide members with the opportunity to share their experiences and support each other in various topics. However, to ensure that the exchange in the forums does not diminish, appropriate moderation is essential. With our five helpful tips, you can achieve this.

On the way to a digital society, municipalities, city councils and other players from the local government sector play a central role. They are in charge of shaping the quality of life, work, and location of different areas, as well as the user-oriented citizen services throughout the country. The focus is on a common understanding of digitization, a defined distribution of roles, and clear areas of responsibility.

Open-source software has long become an essential part of an efficient working environment. However, only a few people are aware that many of their favorite tools are also classic open-source projects. We introduce you to five applications and helpers from the community that you absolutely should know.

The agony of choice! The multitude of existing open-source licenses poses challenges for developers, requiring decisions with long-term effects. In our guide, we provide an overview of the most commonly used licenses and explain the foundational principles and advantages that your software can benefit from when using them.

Get off to a flying start in support! A 30-60-90-day plan can help make the start in the company as pleasant as possible for new colleagues and team members. With such a plan, managers set realistic expectations and clear goals to ensure that new employees can get started right from the beginning.

The year 2023 is in the books. It's time to reflect on the past months and shed light on trends and topics that held particular relevance in customer service. Forbes, the business magazine, has reached out and surveyed customers about their wishes and expectations regarding service offerings. The result highlights which points should be definitely considered in the new year and beyond.

When challenges obstruct progress, tips and tricks from support can help. However, solving questions and problems independently often promises a greater sense of achievement, and users usually find it to be a faster way to reach their goals. It is important to know which types of support are most useful to customers and offer added value.

Digital customer service means complementing service channels without replacing traditional ones. A well-thought-out omnichannel strategy enhances the customer experience and promotes seamless support as well as strong customer loyalty. Learn how to effectively integrate support channels to foster consistent and connected communication.

Every employee wishes for a healthy work environment. However, sometimes excessive stress, a high workload, and self-sacrificing commitment can lead to sudden burnout. We provide you with practical tips and actionable tools on how to actively prevent this development in your support team.

More and more companies are expanding their communication channels to include WhatsApp to send updates about products and offer customer support. However, the expectations and etiquette in customer service via the messenger differ from traditional channels such as email and phone hotlines. We provide you seven practical tips on how you can successfully integrate WhatsApp into your customer communication.

Choosing a helpdesk software is also a strategic decision for any company that wants to offer top-notch customer service. In addition to finding the right provider, many companies face the question of which solution is best for them: hosting on-premises or in the cloud? Both SaaS and on-premises have their advantages and disadvantages. But which of the two options shows clear strengths?

Zammad's feature catalog offers a wide range of functionalities, the use of which varies depending on the industry and use case. However, some features are particularly popular with our customers. Based on the numerous customer stories, we've compiled the top 5.

Guidelines or New Rules: Customer service training is often intense and requires a lot of concentration. A humorous approach can help make learning more enjoyable and effective. These five YouTube videos will surely lighten up dry training sessions.

Traditionally, work has dictated the daily schedule, and personal life had to conform to it. In today's professional landscape, employees increasingly prioritize work-life balance. Remote work, in particular, has emerged as a cornerstone of modern work culture. This shift challenges team leaders to adapt their leadership style and foster cohesion among geographically dispersed staff. Here are six tips to help you succeed!

Related terms, different focuses: Although customer service and customer support pursue the same core goal—customer satisfaction—they employ different approaches to achieve it. To ensure that both departments support each other rather than get in each other's way, it is important to understand their parallels and characteristics.

Emails are an important communication channel in companies. However, meeting invitations, inquiries, and project discussions pile up in the inbox, obscuring the view of relevant tasks or priorities. So far, only a few companies have realized that the future of communication can work without emails. The advantages of email-free communication are downright liberating.

Response time in customer service is a crucial factor for customer satisfaction. Customers expect quick responses, which increases the pressure on support teams. Text modules provide an efficient solution to speed up communication and save time. At the same time, they ensure a uniform and consistent quality of communication.

The more a company thrives, the heavier the workload becomes for individual departments. Tasks that were previously handled with quick communication and solved through brief discussions between colleagues now involve more people and require more time. To maintain an overview and ensure operations continue to run smoothly, it is worth integrating a ticketing system.

Digitalization offers immense opportunities for businesses: more efficient processes, innovative business models and new growth perspectives. However, digital progress has its downsides - the increasing energy consumption of data centres puts a strain on our environment. Find out how cloud hosting can modernise your IT and reduce your ecological footprint at the same time.